Xavier University Planning and Development Committee records

Collection

Identifier: XUA-18

Staff Only

Scope and Content

Meeting minutes, related documents, correspondence of the Xavier University Planning and Development Committee (1968-1973). Included is the three volume report of the G.A. Brakeley Company: Volume 1: Long Range Planning Study (1969-1974), Planning and Development Committee Planning Report,Autumn/Winter 1968/1969; Volume 2: Case Statement for Xavier University; Volume 3: April 1969 Report to Xavier University on the Feasibility of a New Fund-Raising Campaign for All Capital Purposes and Increasing the Return from Existing Current Support Fund-Raising Operations in the Five Year Period 1970-1975 and for Additional Capital Fund-Raising Campaigns in Later Years.

Dates

Creation: 1968-1973

Restrictions on Access

Restricted access. Please contact the Xavier University archives staff.

History of Xavier University Planning and Development Committee

In early October 1968 President Paul O'Connor, S.J. established the Planning and Development Committee. Its task was to work with the consulting firm G.A. Brakeley Company to plan the course of Xavier University for the next five years. The work of the committee was used to help prepare the 1969 consulting firm's comprehensive plan for the university, The Five Year Planning Report. The committee was apparently discontinued in 1973. The ultimate goal was to organize Xavier's first capital gifts campaign, known as the Xavier University Advancement Fund Campaign, which was launched in mid-June, 1972. From October, 1968 to March, 1969 the committee held twelve meetings with representatives of the consulting firm to prepare a comprehensive work called The Five Year Planning Report (1969-1974) which the Brakeley Company submitted to Fr. O'Connor in April, 1969. With the approval of the Board of Trustees, the committee held a series of meetings from early January to May, 1970, to clarify and refine the objectives of the planning report and the forthcoming capital gift's campaign. The committee was declared a standing committee in 1970 and continued in existence until the end of the 1972-73 academic year when it was apparently discontinued. The charge of the committee as found in the 1971-72 Description of Committees was stated as the following: "The University Committee on Planning and Development meets on call from its chairman, the Vice President for Administration, to discuss plans for new constructions, substantial renovations and general development of the campus. Including faculty,students and administrators, the Committee reports directly to the Provost."

Extent

1.25 Linear Feet (3 boxes)

Language of Materials

English

Additional Description

Abstract

Meeting minutes and committee documents of the Xavier University Planning and Development Committee. Included in the collection is the Five Year Planning Report issued by the consulting firm G.A. Brakeley Company, which firm worked with this Xavier committee.

Statement of Arrangement

Materials are arranged in chronological order in this manner:

Meeting minutes, papers and other documents, 1968-1969
The Brakeley Report, 1969
Meeting minutes, papers, memos and annual report, 1970-1973

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project that began in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.