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Xavier University Library Committee minutes and related documents

 Collection
Identifier: XUA-23

Scope and Content

Meeting minutes and related documents from the Xavier University Library Committee.

Dates

  • Creation: 1946-2011

Restrictions on Access

Restricted access. Please contact the Xavier University Archives staff.

History of Xavier University Library Committee

The committee has existed since at least 1946. It reviews and recommends policies and practices in the University Library.

This committee has served since at least 1946. The description of its responsibilities has changed over the years. It's charge as found in the Annual List of University Committees for 2010-11 was stated as the following: "The Committee: 1. Reviews and recommends new (or revisions to existing) library policies. 2. Receives and reviews periodic reports prepared by the Director of Content Management and Director of Discovery Services on its operations and makes recommendations based on these reports. 3. Advises the Director of Content Management and Director of Discovery Services on budgetary matters and 4. At the request of the Academic Vice President/Provost or the Associate Vice President of Information Resources participates in the evaluation of Library operations."

Biographical / Historical

This committee has served since at least 1946. The description of its responsibilities has changed over the years. It's charge as found in the Annual List of University Committees for 2010-11 was stated as the following: "The Committee: 1. Reviews and recommends new (or revisions to existing) library policies. 2. Receives and reviews periodic reports prepared by the Director of Content Management and Director of Discovery Services on its operations and makes recommendations based on these reports. 3. Advises the Director of Content Management and Director of Discovery Services on budgetary matters and 4. At the request of the Academic Vice President/Provost or the Associate Vice President of Information Resources participates in the evaluation of Library operations."

Extent

.8 Linear Feet (2 boxes)

Language of Materials

English

Abstract

Minutes of meetings and related documents of the Xavier University Library Committee.

Statement of Arrangement

Materials are arranged into folders chronologically.

Separated Material

Some digitized Library Committee minutes can be found in the Xavier Archives Permanent Retention Drive.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.

Title
Xavier University Library Committee minutes and related documents
Status
Edited Full Draft
Author
Thomas Kennealy, S.J.
Date
2014
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
English

Repository Details

Part of the University Archives and Special Collections, Xavier University Library Repository

Contact:
3800 Victory Parkway
Cincinnati Ohio 45207 US
513-745-4821