Xavier University Faculty Assembly records

Collection

Identifier: XUA-34

Staff Only

Scope and Content

This collection includes the constitution of the Faculty Assembly, meeting minutes and related documents.

Dates

Creation: 1994-2019
Creation: Majority of material found within 1994-2004

Restrictions on Access

Restricted access. Please contact the Xavier University Archives staff.

History of Xavier University Faculty Assembly

The Faculty Assembly was created to promote collegiality and to participate in the academic life and shared governance of Xavier University.

The Faculty Assembly came into existence during the 1994-1995 Academic Year. Article II of the Assembly's Constitution describes its purpose as follows: "The Faculty Assembly shall exist to foster the collegiality necessary to promote the common good of Xavier University. Such collegiality shall be nurtured through the coordination, collaboration and communication of the unique contributions of each person engaged in this educational enterprise. The Faculty Assembly shall serve as an agency through which the faculty participates in the formulation and implementation of basic academic policy. To this end the Faculty Assembly shall initiate and/or participate in the development of academic policies, share in University decisions that affect academic life, and follow closely the implementation of academic policies. The Faculty Assembly further exercises its responsibility for participation in shared governance by communicating with the President's Cabinet through the Faculty Committee's representing its interests and concerns to the Provost and Chief Academic Officer." (see Constitution of the Faculty Assembly as amended on November 28, 2011)

Biographical / Historical

The Faculty Assembly came into existence during the 1994-1995 Academic Year. Article II of the Assembly's Constitution describes its purpose as follows: "The Faculty Assembly shall exist to foster the collegiality necessary to promote the common good of Xavier University. Such collegiality shall be nurtured through the coordination, collaboration and communication of the unique contributions of each person engaged in this educational enterprise. The Faculty Assembly shall serve as an agency through which the faculty participates in the formulation and implementation of basic academic policy. To this end the Faculty Assembly shall initiate and/or participate in the development of academic policies, share in University decisions that affect academic life, and follow closely the implementation of academic policies. The Faculty Assembly further exercises its responsibility for participation in shared governance by communicating with the President's Cabinet through the Faculty Committee's representing its interests and concerns to the Provost and Chief Academic Officer." (see Constitution of the Faculty Assembly as amended on November 28, 2011)

Extent

.25 Linear Feet (1 box)

Language of Materials

English

Additional Description

Abstract

These records include the Constitution of the Faculty Assembly, meeting minutes, announcements and memos on various topics. Hard copy holdings are lacking for Academic Years 2004-2005 through 2008-2009.

Statement of Arrangement

Documents are arranged in chronological order.

Accruals

XUA-2019-014. Additional materials may be added to this collection as they arrive in the Archives.

Separated Material

Beginning with the 2001-2002 Academic Year, electronic copies of minutes for some years are also available. Please contact the Archives staff.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject= Presidents, Office= Office of the President, Collection= Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.