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Xavier University committees annual reports, and other material

 Collection
Identifier: XUA-11

Scope and Content

This collection spans from 1991 to 2010. Materials included in the collection can include annual committee reports, committee lists (whether official or draft copies), correspondence and other communications. Typically each university committee is described in an annual listing of committees and committee members. Annual reports may or may not be found for an established committee for a given academic year. The length and format for annual reports can vary.

Dates

  • 1991-2010

Restrictions on Access

Please contact the Xavier University Archives staff.

History of Xavier University committee annual reports submissions

Various Xavier University committees have historically been obligated to report annually to the university president as far as their activities for the academic year. In addition to the annual reports themselves, there is much documentation on the selection of committee members for a given academic year. This documentation gives some insight into the selection process for committee participation.

Extent

6 linear feet (12 boxes)

Language of Materials

English

Abstract

Annual reports of various Xavier committees submitted annually to the president of the university.

Statement of Arrangement

Materials are arranged in the same general manner as given to the archives from the transferring office. The general order is by academic year. Each year's materials most often includes two folders: one for the primary documentation for that year, the other for various ancillary materials found with the materials. Committee records are generally tabbed in an alphabetical arrangement by name of each committee.

Other Finding Aid

An additional finding aid for this collection can be found in the Xavier University Archives Office. This aid specifies which annual reports had been filed by individual committees for a given academic year.

Acquisition Information

Transferred from the Xavier University President's Office to the archives on June 24, 2013.

Accruals

There may be additions to this collection at a later date.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.
Title
Xavier University committees annual reports, and other material
Status
Edited Full Draft
Author
Tim McCabe
Date
2013
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
English

Repository Details

Part of the University Archives and Special Collections, Xavier University Library Repository

Contact:
3800 Victory Parkway
Cincinnati Ohio 45207 US
513-745-4821