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Xavier University Alumni Association records

 Collection
Identifier: XUA-38

Scope and Content

This collection consists of administrative records, alumni listings, events and activities information, and other information.

Dates

  • 1870-2010

Restrictions on Access

Restricted access. Please contact the Xavier University archives staff.

History of Xavier University Alumni Association

The St. Xavier College (later Xavier University) Alumni Association was formed in 1888. The Alumnae Association began in 1926 and merged with the Alumni Association in 1973. The purpose of the organization has been to financially support the university through fund raising and organizational events.

Extent

7 Linear Feet (14 boxes)

Language of Materials

English

Abstract

This is a collection of various records of the Xavier University Alumni Association and of the Xavier University Alumnae Association. Prior to 1930 Xavier University was known as St. Xavier College. Types of information include administrative materials, alumni listings, and event information.

Statement of Arrangement

This collection is arranged into series:
  1. Administration
  2. Alumni Listings
  3. Events/Activities
  4. Photographs, Miscellaneous,and Affiliations
  5. Alumnae Association Records
  6. Oversized Materials and Volumes

Accruals

XUA2017-009

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject= Presidents, Office= Office of the President, Collection= Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.
Title
Xavier University Alumni Association records
Status
Edited Full Draft
Author
Geoff Edwards
Date
2014
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
English

Repository Details

Part of the University Archives and Special Collections, Xavier University Library Repository

Contact:
3800 Victory Parkway
Cincinnati Ohio 45207 US
513-745-4821