Xavier University Art Collection Committee records

Collection

Identifier: XUA-51

Staff Only

Scope and Content

This collection consists of one box with 3 folders containing minutes, correspondence and other records of the committee from 1950 to 2001.

Dates

Creation: 1950-2001

Restrictions on Access

This collection has restricted access. Please contact the Xavier University Archives staff.

History of Xavier University Art Collection Committee

The Fine Arts Committee, as this committee was initially named, was created sometime in late 1949 or early 1950 and was discontinued at the end of the 1968-69 academic year. It was reinstated in the summer of 1972 and was discontinued again in 1985. In 1996 an ad hoc committee called the University Art Collection Committee was established by President Hoff. It ceased to exist around 2001, never having been recognized as a permanent committee.

In 1973-74 the charge of the committee read as follows: "Appointed annually by the President and electing its own chairman, the Fine Arts Committee makes recommendations to the Vice President for Student Development on fine arts programs and exhibitions." In 1980-81 the charge read as follows: "This committee has as its purpose to develop interest in the fine arts in the community and to draw up recommendations regarding fine arts, the Carriage House Gallery, art exhibits, the care, storing and sale of paintings and other artistic objects belonging to the University." (Annual Lists of University Standing Committees)

Biographical / Historical

In 1973-74 the charge of the committee read as follows: "Appointed annually by the President and electing its own chairman, the Fine Arts Committee makes recommendations to the Vice President for Student Development on fine arts programs and exhibitions." In 1980-81 the charge read as follows: "This committee has as its purpose to develop interest in the fine arts in the community and to draw up recommendations regarding fine arts, the Carriage House Gallery, art exhibits, the care, storing and sale of paintings and other artistic objects belonging to the University." (Annual Lists of University Standing Committees)

Extent

.25 Linear Feet (1 box)

Language of Materials

English

Additional Description

Abstract

This is a collection of correspondence and other records related to the work of the Xavier University Art Collection Committee and predecessor committees.

Statement of Arrangement

Materials are arranged chronologically.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject= Presidents, Office= Office of the President, Collection= Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.