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University Executive Committee meeting minutes and related documents

 Collection
Identifier: XUA-13

Scope and Content

Meeting minutes and related content from the Xavier University Executive Committee.

Dates

  • Creation: 1982-2003

Creator

Restrictions on Access

Restricted access. Please contact the Xavier University Archives staff.

History of University Executive Committee

The University Executive Committee, an advisory committee to the university president, underwent various name changes through the years. It's date on inception is not clear, but is was in existence at least since 1982. It discontinued in 2003.

Through the years these advisory committees have undergone changes in name and in committee composition. The main purpose of these committees was to advise the president on university matters. The University Executive Committee existed since at least August 4, 1982. It probably existed earlier, but there is no record of it in the archives prior to 1982. It was made up of the president of the university and the vice presidents. Other university officers were invited to attend its meetings as they were needed. The University Executive Committee should be distinguished from the Executive Committee of the Board of Trustees which is composed of Board members, officers of the Corporation and, in more recent times, the chairs of the Board's standing committees.For the first two meetings of the 1982-83 academic year, this committee was called "The Executive Council (see the 8/4/82 and 8/18/82 minutes). After that it was named "The Executive Committee" in all of its minutes, until August 24, 1990, when it became the "University Executive Committee." The University Executive Committee ceased to exist on August 25, 2003, when it was replaced by the "President's Administrative Council." The President's Administrative Council consisted of approximately 25 members. It was phased out in 2009 and was replaced by "The President's Cabinet" which had been created two years earlier. The President's Cabinet was formed in August 2007. It consisted of 12 members plus the deans of the Colleges who attended as non-voting members. For two years from 2007 to 2009, the President's Administrative Council and the President's Cabinet existed together. As of August, 2012, the President's Cabinet still exists.

Extent

3 Linear Feet (3 boxes) : 8 bound volumes

Language of Materials

English

Abstract

Meeting minutes and related documents of the University Executive Committee at Xavier University.

Statement of Arrangement

Collection arranged as transferred from the President's Office. Bound volumes are arranged chronologically. Folders which may supplement or provide new information are arranged chronologically in a separate series.

  1. Series 1. University Executive Committee minutes bound volumes
  2. Series 2. University Executive Committee minutes folders

Acquisition Information

Materials dated prior to 8/19/1986 were transferred to the Xavier University Archives in Summer, 1992 from the Academic Vice President's office. Otherwise materials were transferred from the Xavier University President's office on August 27, 2012 to the archives.

Existence and Location of Copies

Electronic files of meeting minutes of the Xavier Executive Committee can be found in University Archives electronic storage.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.

Title
University Executive Committee meeting minutes and related documents
Status
Edited Full Draft
Author
Tim McCabe
Date
2013
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
English

Repository Details

Part of the University Archives and Special Collections, Xavier University Library Repository

Contact:
3800 Victory Parkway
Cincinnati Ohio 45207 US
513-745-4821