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Xavier University Division of University Relations records

 Collection
Identifier: XUA-89
This collection of records reflects activity by the Xavier University Division of University Relations. Items chiefly concern various annual fund raising efforts done by the university and the administrative records of Vice President Edward P. VonderHaar.

Dates

  • 1928-2015

Restrictions on Access

Some materials may have restricted access. Please contact the archives staff.

Extent

4.5 linear feet (9 boxes)

Overview

This collection of records reflects activity by the Xavier University Division of University Relations. Items chiefly concern various annual fund raising efforts done by the university and the administrative records of Vice President Edward P. VonderHaar. The materials include publications, correspondence, and annual fund raising materials.

History of the Division of University Relations

The Publicity and Public Relations department was at one time included in the Division of University Relations. Subsequently this function has been transferred to the Office of the Administrative Vice President of Xavier University.

Statement of Arrangement

This collection is arranged into five series, as follows: Series I. Organizational Charts and Related Materials, 1966-2015 Series II. Annual Fund Raising Programs, 1934-2015 Series III. Vice Presidents Records, 1928-2001 Series IV. Publications and Brochures, 1933-2015 Series V. Miscellaneous, 1934-2011

Acquisition Information

These materials have been collected from various sources.

Accruals

XUA2017-001

Related Material

XUA-56, Xavier University Capital Gifts Campaigns collection, University Archives and Special Collections, Xavier University, Cincinnati, Ohio.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project that began in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.

Some materials originally located with the documents in this collection in the pre-2013 Division of University Relations Record Group have been transferred to the Office of the Administrative Vice President records by University Archives staff Thomas Kennealy and Tim McCabe. Such is the case with the Xavier Speakers program.
Title
Xavier University Division of University Relations records
Status
edited-full-draft
Author
Thomas Kennealy, S.J.
Date
2016
Description rules
Describing Archives: a Content Standard
Language of description
English

Revision Statements

  • 2017-07-31: Finding aid revised by Anne Ryckbost
  • 2018-07-18: Added processing information note

Repository Details

Part of the University Archives and Special Collections, Xavier University Library Repository

Contact:
3800 Victory Parkway
Cincinnati Ohio 45207 US
513-745-4821